Privacy and Cookie Policy for The Butterfield Centre

1. Introduction

The Butterfield Centre (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy and Cookie Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, www.thebutterfield.org (the “Site”). Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it.

2. Information We Collect

We may collect and process the following data about you:

• Personal Data: Information that can identify you, such as your name, email address, phone number, and any other information you provide when you contact us or sign up for our services.
• Usage Data: Information about how you use our Site, including your IP address, browser type, pages visited, and the time and date of your visit.
• Cookies: Small data files stored on your device that help us improve your experience on our Site (see our Cookie Policy below).

3. How We Use Your Information

We use the information we collect in the following ways:

• To provide, maintain, and improve our services.
• To communicate with you, including responding to your enquiries and sending you updates about our services.
• To analyse usage and trends to improve our Site and services.
• To comply with legal obligations and protect our rights.

4. Legal Basis for Processing Personal Data

We will only process your personal data when we have a legal basis to do so. The legal bases include:

• Your consent.
• The necessity of processing for the performance of a contract with you.
• Compliance with a legal obligation.
• Our legitimate interests, provided that your interests and fundamental rights do not override those interests.

5. Sharing Your Information

We do not sell, trade, or otherwise transfer your personal data to outside parties without your consent, except to comply with the law, enforce our Site policies, or protect our rights or the rights of others.

6. Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

7. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

• The right to access your personal data.
• The right to rectify inaccurate personal data.
• The right to erase your personal data (“right to be forgotten”).
• The right to restrict processing of your personal data.
• The right to data portability.
• The right to object to processing.

To exercise any of these rights, please contact us using the contact details provided below.

8. Cookie Policy

Cookies are small text files that are placed on your device when you visit our Site. We use cookies to enhance your experience, analyse site traffic, and understand user behaviour.

Types of Cookies We Use:

• Essential Cookies: These cookies are necessary for the Site to function and cannot be switched off in our systems.
• Analytical Cookies: These cookies help us understand how visitors interact with our Site by collecting and reporting information anonymously.

Managing Cookies:

You can manage your cookie preferences through your browser settings. Most browsers allow you to refuse cookies or alert you when cookies are being sent. However, if you disable cookies, some features of our Site may not function properly.

9. Security of Your Information

We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it from unauthorised access, use, or disclosure.

10. Changes to This Policy

We may update this Privacy and Cookie Policy from time to time. We will notify you of any changes by posting the new policy on our Site. You are advised to review this policy periodically for any changes.

11. Contact Us

If you have any questions about this Privacy and Cookie Policy or our data practices, please contact us. Details in the footer.